VIVA Special Collections Committee
Minutes

draft

January 23, 1998

Virginia State University, Johnston Memorial Library

Present: Sandy Beecher for Joyce Ogburn (ODU), Kay Domine (W&M), Lucious Edwards (VSU), Edward Gaynor (UVA), Barbara Haase for Paul Koda (GMU), John Kneebone (LVA), Jodi Koste (VCU), Gail McMillan (VT), Elsie Stephens Weatherington (VSU), Chair

Weatherington reported:

Lucious Edwards will represent the comprehensive colleges on the VSCC. A representative from the private institutions has not yet been selected.

VIVA Steering Committee accepted VSCC's "Virginia Heritage Project" proposal. $20,000 must be spent by end of this fiscal year.

VSCC agreed to rename the proposed project the Virginia Heritage Collection Project. When funding ends, we drop "project." The draft proposal needs minor modifications:

Add that grant writer will generate a budget for VIVA consideration. Since granting agencies will not have time to review the VSCC proposal and award a grant by the end of this fiscal year, we will request that VIVA allow us to carry over a few $ for start up funding for planning and to contribute a few month's salary for the beginning of next fiscal year. The total $ for the grant writer will include six month's salary. We would also like to include $ to bring each institution's contact person to planning session(s) in Charlottesville/UVa. The VIVA money will be seed money and matching funds. Our grant proposal will be sent to: Mellon, NEH, LCAmeritech (may be only one more year of funds available).

Delete consultant and word it: grant writer to coordinate project development.

Each doctoral institution will receive an invoice from Gaynor/UVa requesting IAT (InterAgency Transfer) for $4000 to UVa from GMU, VT, ODU, and Wm. & Mary. $20,000 will cover: Advertising for the position and recruitment, salary, job-related travel expenses, taxes, benefits (7.65% social security), supplies.

re Advertising

UMd College Park with joint MLS/MA (History) degrees; other library schools: American U, Catholic U, U. of South Carolina (MLS/MA), Duke Central VA newspapers, including the Daily Progress. We probably can't afford the Richmond Times Dispatch.
listservs: Va History, Archives, EAD, Records Management, local institutions may have ones for graduate students.
We will each send the advertisement to appropriate places.

VIRGINIA HERITAGE COLLECTION PROJECT: GRANT WRITER BUDGET

Budget proposal for grant writer for a period of (6) months. A salary range of $3,000-3,577 will be offered based upon experience.

Proposed Salary $21,500
Benefits (based on Social Security at .0765) $2,000
Travel $1,000
Recruitment $1,000

Total $25,500

Funds on Hand $20,000

Request from VIVA Steering Committee $6,000

What if unsuccessful applicant pool? We'll be ready to rerun the add to a broader audience, e.g., Chronicle of Higher Education, after giving serious consideration to our search process.

Even if eventual grant applications are unsuccessful, VSCC will have accomplished an assessment of the state of the special collections materials at the public higher education institutions in Virginia. The Committee members will assess their own institution's with the survey instrument they develop for this project and this instrument will be shared with other interested VA institutions.

Next meeting: Feb. 13, 1998, 11 am, at the UVa, 3rd Floor Newcomb Hall, Room 389.

ADVERTISEMENT

GRANT WRITER for the Virginia Heritage Collections Project

VIVA, the Virtual Library of Virginia (http://www.viva.lib.va.us/), is a consortium of 39 state-assisted colleges and universities within the Commonwealth of Virginia. The VIVA Special Collections Committee (http://spec.lib.vt.edu/viva/viva.html) seeks a grant writer to develop a funding proposal for a the Virginia Heritage Collections Project, a virtual archive of materials from all major research institutions in the Commonwealth.

RESPONSIBILITIES OF THIS POSITION INCLUDE:

QUALIFICATIONS:

REQUIRED

PREFERRED

The is a full-time position housed at the University of Virginia Library, Special Collections Department. Employment period will be April 1 - Sept. 30, 1998.

Interested applicants should submit a letter of interest; names, addresses, and phone numbers of three (3) references; and resume. A writing sample may be requested later.

The Search Committee will begin reviewing letters of interest on March 1, 1998 until the position is filled.

Submit applications materials to:

EEO statement from UVa

http://spec.lib.vt.edu/viva/minutes/minutes980123.html
added Feb. 2, 1998 (GMc for ESW)