Eric Ackerman for Gail McMillan (VT), Lucious Edwards (VSU), Edward Gaynor (UVA), Jim Gwin (UR), John Kneebone (LVA), Robert Vay for Paul Koda (GMU), Jodi Koste (VCU), Joyce Ogburn, Jay Gaidmore (ODU) Susan Riggs (W&M), and Elsie Stephens Weatherington (VSU), chair Guests: Lyn Hart and Dale Harter (LVA).
Introductions
Guests from the Library of Virginia attended the meeting and were introduced to Committee members.
Grant Writer
Major discussion centered on the roles of the grant writer and Committee members in developing grants for solicitation. The grant writer will serve as advisor to the Special Collections Committee (SCC), ensure that submissions meet solicitation guidelines, research potential granting agencies, assist in writing final submission. The SCC members will conduct survey of collections at public institutions; collect other data needed to support grant solicitation, analyze data, and publicize the Virginia Heritage Collections project.
Potential Granting Sources
Ameritech — Due: November 2, 1998 Grant is content driven; about $150,000 for a consortium. Agency will accept partnering of 2-3 schools with a makeup of an ARL and comprehensives. No equipment support; focused, narrow scope.
NEH — Due: July 1, 1999
Mellon — Due: Open
NSF — One page abstract February 15, 1999, full proposal due May 17, 1999
IMLS (Institute for Museum and Library Services)
The SCC decided to pursue a grant that will support a consortial effort. Agencies that will be pursued are Mellon, NEH, and IMLS.
Other Grant Requirements
Project Director
Lead Institution
Small task force
2-3 proposal projects
Pilot projects that are cutting edge that will prove capability to accomplish large project
Decisions
SCC will hire Tom Loftus as consultant/grant writer.
SCC will use $10,000 to implement projects that will show accomplishments while awaiting grant award announcements.
Tasks subcommittees will be formed to develop content for the proposal. The committees are
Scope of Project and Timeline — Edward, Jodi, Joyce
Workshops/Demos/ Training — SCC
Equipment/Staff — Eric, Robert, Jim
Budget — will be derived from Agency and other VA Heritage Project data
Long Range Plan — will be derived from VA Heritage Project data
Each subcommittee will give a progress report at the next meeting. The first work shop will also be held at the next meeting. The workshop will focus on Encoded Archival Description (EAD) and other technical aspects of creating finding aids.
The next meeting is tentatively scheduled for September 23 , 1998 at UVA, 10:30 am.
http://spec.lib.vt.edu/viva/minutes980814.html
added August 25, 1998 (GMc w/ESW)